Financial Intelligence (FIA) – comply with your local Financial Intelligence legislation and check all your clients as often as you want against the UN combined sanctions list. PAPAS keeps record of when last a client was checked with a date stamp, which cannot be changed by the User.

Know your client (KYC) – PAPAS provides a system to perform KYC procedures. Whilst preloaded with a standard set of enquiries, Users can add or delete questions as they deem fit. The weight attached to each enquiry can also be changed as required by the User. KYC tests are saved on PAPAS under each client and also show when last a client was subjected to a KYC review. When doing a KYC on a Corporate, PAPAS will automatically indicate which stakeholders, directors etc have already been subjected to KYC.

Colour Coding – Use different colours to identify special clients or group of clients. For example, some clients may get special treatment when it comes to bulk invoicing such as User-owned entities, or clients not paying their bills on time – whatever you want to define and identify by way of colour coding.

Groups – Allocate clients with multiple entities to a group – this allows to extract reports for groups as a whole, no need to extract every entity on its own.

Archive – PAPAS architecture does not allow for the deletion of records, instead you can archive Users in a very simple process so you never lose any information. When a client no longer requires your services, but returns to you after some time, simply un-archive the client and all data is available again.

Engagement letters – keep track of engagement letters for various types of work you perform and save them on PAPAS.

Auxilliary information – Keep track of third party Tax Consultants, Auditors, Company Secretaries, Executors and more. For individuals, extract where that person is registered as a shareholder, Director, Trustee or other stakeholder in PAPAS at the click of a button.

Notes and files – Save notes in different categories: Tax notes, Telecomms, Internal / confidential client notes, AFS notes and more. Upload any document to your clients folder within PAPAS and arrange with User defined file structures. Mail out documents such as company documents or tax assessments etc directly from PAPAS to the client.

Emails – PAPAS provides for different email addresses of a client, so that confidential emails are not sent to the accounts department of a client.

Document tracking – Track any document you need to receive back – great tool to control movement of documents.

Assignments – Create an assignment electronically on PAPAS and allocate different staff members to perform functions or partial functions, with due dates attached.

Bulk Processing screens – Send out bulk letters to all clients, or categories of clients or selected clients at the push of a button – only one mail will be generated for each client email address, eliminating duplication emails for clients with multiple entities. Process bulk returns submission dates, prepare an invoice batch to all or some clients with standard charges (say an annual tax administration fee, or a standard fee for submitting a return) in seconds.

… and so much more!

Public Holidays – Feed PAPAS with the public holidays in your jurisdiction and it will close off the timesheets for those days automatically. Define whether holidays are paid or unpaid, whether they are recurring or whether the next working day is also a public holiday if it falls on a Sunday.

Leave – Users can apply for leave electronically, and approval follows likewise electronically. Bulk leave can be entered which closes timesheets for all days at the click of a button. Different leave types can be set up by the User, although the most common leave types already come with PAPAS, including unpaid leave. Leave is controlled in the system per hour, which facilitates the issue if staff have different working hours on different days or just want to go to the doctor for an hour.

In-Out Board – A slide-out board that shows who is in office or not, the expected return time and a message facility. This also helps in the case of a fire drill, simply print the board and take it along to the Safety Assembly Point for the roll-call.

Collation – Combine multiple invoices and invoice batches into a single invoice for the same client.

Closing invoices – Review and close all open invoices in a single go – no need to go back to each client.

Secondary Work-in-Progress (WIP) loop – Create a secondary WIP system to accumulate multiple small time charges for a project or a specific department, to not unnecessarily clog up your regular WIP system with tons of clutter. For example, to found a new Trust for a client, this may cause lots of small time charges over a period of time from different people, only to be invoiced once the Trust has indeed been registered. Once done, the relevant charges are simply transferred as a single line item from the secondary WIP loop to your regular WIP schedule, from where it will then be charged to the client.

Bulk invoicing and disbursements – create bulk charges to all or some clients, add standard charges or disbursements as you need. Disbursements can also individually be added to the WIP of clients at various points in the system.

Info tooltips – Looking at time charges for Red Falcon Property 35461 (Pty) Ltd and cannot remember whose entity this is? Hover the mouse over an icon on the invoice screen and the names of the members will pop up.

… and so much more!

Easy Calculations  – Simply enter the hours worked in a nightshift, or Overtime, Sunday Time or whatever you have defined – Payroll does all the calculations for you.

Overwrite function – Use this function to process salary increases or other changes in a whim – make changes permanent if you wish for future payrolls.

Staff Loans – Check balances and payments due while processing salaries.

Warnings – Pop up in the staff member’s bonus month, if unpaid leave is taken or if the staff member has maternity / paternity leave booked for the month.

Partial Month – A wizard will help you to calculate remuneration where a staff member starts work or is terminated during a month

Fast Input – Overtime, Night time allowances and other additional remuneration can be inserted directly while in the processing run.

Filters – extract data in a whim – names or parts thereof, amounts in a range ‘from’ – ‘to’, by branch, by Job Grade, by Cost Center and many more options.